Administrative Assistant, Facilities
3.
9 Lehi, UT Lehi, UT Full-time Full-time $42,625 - $61,801 a year $42,625 - $61,801 a year 3 days ago 3 days ago 3 days ago Administrative Assistant, Facilities CLOSING DATE:
12/14/2023 PAY RANGE:
$42,625 - $61,801/annually, depending on experience with typical starting pay not to exceed mid-point DEPARTMENT:
Parks, Building, and Cemetery BENEFITS
Summary:
Full-time Benefits Summary July 2023-June 2024 JOB SUMMARY Performs a variety of full performance, routine administrative and complex clerical duties as needed to expedite the Facilities department services.
Follows established processes and procedures.
RESPONSIBILITIES AND QUALIFICATIONS ESSENTIAL FUNCTION General:
Performs a full range of secretarial duties as needed to provide clerical support to department; acts as receptionist; answers phone and routes calls; takes and relays messages; provides information to inquiring parties; responds to general questions from the media; takes dictation and transcribes material into documents, letters, reports, memos, minutes or other general correspondence; composes routine letters and informative notices; maintains various program, activity and service files, records and documents.
Schedules and attends meetings; attends departmental staff meetings; takes minutes of proceedings; transcribes minutes and produces permanent records; distributes minutes for review and approval.
Monitors alarms and contacts the appropriate individual for response.
Receives calls and complaints from the public; prepares work orders for all three departments.
Monitors accounts payable and prepares invoices; prepares billing for damage to City property for the risk manager.
Collects data from various departmental divisions and programs; organizes information into reports and various informative documents; maintains records and report files; performs general bookkeeping; maintains office inventory, orders supplies.
Receives and processes purchase order requests from authorized department personnel; monitors status of purchase orders; examines materials and packing statements to assure proper receipt of items.
Notary public certification for departmental use.
Receives and processes office mail; operates various types of office equipment; operates personal computer and various software applications for word processing.
Prepares and maintains current inventory of buildings sq footage and park and open space acreage.
Provides reception and clerical backup for cemetery; may enter call information into specialized software programs, i.
e.
, I-Works, documents calls for road cuts, closures, etc.
and apprises callers.
Performs related duties as required.
MINIMUM QUALIFICATIONS 1.
Education and
Experience:
A.
Graduation from high school with general office practice and procedures; plus one (1) year of specialized training related to above duties; AND B.
Two (2) years of responsible experience performing above or related duties; OR C.
An equivalent combination of education and experience.
2.
Knowledge, Skills, and Abilities:
Considerable knowledge of modern office practices and procedures; grammar, spelling, and punctuation; modern filing systems related to alphabetical and numeric files; personal computer operations and various program applications, such as Microsoft office suit, etc.
; telephone etiquette, various office machines, i.
e.
, ten key, copy machine, etc.
Working knowledge of administrative procedures; interpersonal communication skills, bookkeeping, and basic accounting.
Skill in taking and transcribing dictation from handwritten notes or from recording equipment; computer keyboard operations.
Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions; take shorthand or speed writing; communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with fellow employees, elected officials, and other agencies of the public; perform general bookkeeping; establish and maintain comprehensive records and files.
3.
Special
Qualifications:
Type 50 words per minute accurately.
4.
Work Environment:
Incumbent of the position performs in a typical office setting with appropriate climate controls.
Tasks require a variety of physical activities, not generally involving muscular strain, related to walking, standing, stooping, sitting, reaching, and lifting.
Essential functions generally require communication such as talking, hearing, and seeing.
Rapid work speed required to perform keyboard operations.
Common eye, hand, finger, leg, and foot dexterity exist.
Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and some creative problem solving.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
9 Lehi, UT Lehi, UT Full-time Full-time $42,625 - $61,801 a year $42,625 - $61,801 a year 3 days ago 3 days ago 3 days ago Administrative Assistant, Facilities CLOSING DATE:
12/14/2023 PAY RANGE:
$42,625 - $61,801/annually, depending on experience with typical starting pay not to exceed mid-point DEPARTMENT:
Parks, Building, and Cemetery BENEFITS
Summary:
Full-time Benefits Summary July 2023-June 2024 JOB SUMMARY Performs a variety of full performance, routine administrative and complex clerical duties as needed to expedite the Facilities department services.
Follows established processes and procedures.
RESPONSIBILITIES AND QUALIFICATIONS ESSENTIAL FUNCTION General:
Performs a full range of secretarial duties as needed to provide clerical support to department; acts as receptionist; answers phone and routes calls; takes and relays messages; provides information to inquiring parties; responds to general questions from the media; takes dictation and transcribes material into documents, letters, reports, memos, minutes or other general correspondence; composes routine letters and informative notices; maintains various program, activity and service files, records and documents.
Schedules and attends meetings; attends departmental staff meetings; takes minutes of proceedings; transcribes minutes and produces permanent records; distributes minutes for review and approval.
Monitors alarms and contacts the appropriate individual for response.
Receives calls and complaints from the public; prepares work orders for all three departments.
Monitors accounts payable and prepares invoices; prepares billing for damage to City property for the risk manager.
Collects data from various departmental divisions and programs; organizes information into reports and various informative documents; maintains records and report files; performs general bookkeeping; maintains office inventory, orders supplies.
Receives and processes purchase order requests from authorized department personnel; monitors status of purchase orders; examines materials and packing statements to assure proper receipt of items.
Notary public certification for departmental use.
Receives and processes office mail; operates various types of office equipment; operates personal computer and various software applications for word processing.
Prepares and maintains current inventory of buildings sq footage and park and open space acreage.
Provides reception and clerical backup for cemetery; may enter call information into specialized software programs, i.
e.
, I-Works, documents calls for road cuts, closures, etc.
and apprises callers.
Performs related duties as required.
MINIMUM QUALIFICATIONS 1.
Education and
Experience:
A.
Graduation from high school with general office practice and procedures; plus one (1) year of specialized training related to above duties; AND B.
Two (2) years of responsible experience performing above or related duties; OR C.
An equivalent combination of education and experience.
2.
Knowledge, Skills, and Abilities:
Considerable knowledge of modern office practices and procedures; grammar, spelling, and punctuation; modern filing systems related to alphabetical and numeric files; personal computer operations and various program applications, such as Microsoft office suit, etc.
; telephone etiquette, various office machines, i.
e.
, ten key, copy machine, etc.
Working knowledge of administrative procedures; interpersonal communication skills, bookkeeping, and basic accounting.
Skill in taking and transcribing dictation from handwritten notes or from recording equipment; computer keyboard operations.
Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions; take shorthand or speed writing; communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with fellow employees, elected officials, and other agencies of the public; perform general bookkeeping; establish and maintain comprehensive records and files.
3.
Special
Qualifications:
Type 50 words per minute accurately.
4.
Work Environment:
Incumbent of the position performs in a typical office setting with appropriate climate controls.
Tasks require a variety of physical activities, not generally involving muscular strain, related to walking, standing, stooping, sitting, reaching, and lifting.
Essential functions generally require communication such as talking, hearing, and seeing.
Rapid work speed required to perform keyboard operations.
Common eye, hand, finger, leg, and foot dexterity exist.
Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and some creative problem solving.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
